REQUEST FOR PROPOSALS

Date: July 14, 2026

Proposals due by: July 31, 2026

Reference No.: RFP-PL-PR-26-06-009

Subject: Provision of Professional Medical Insurance & Group Personal Accident Insurance Services- SEED’s Staff

Duration of Cover:

The successful company will enter into a contract with SEED for a period of one (1) year.

This contract will be renewed based on performance and availability of funding.

Background:

SEED is committed to maintaining the safety and security of its staff. To achieve this, SEED requires medical and Group Personal Accident Insurance to ensure staff rights and access to medical treatment. In the Kurdistan Region, like other parts of the world, there is a risk of infectious diseases, infections, and traffic accidents. SEED Staff travel to various communities and field locations, often under extreme weather conditions. Regular interaction with vulnerable populations and extensive travel may increase the risk of illness, accidents, and other health and safety incidents.

Since 2017, SEED has been contracting insurance companies, consistently seeking the best services and prices.

General information:

1- Submission of Proposal

A. Bids must be submitted through email to This email address is being protected from spambots. You need JavaScript enabled to view it. The subject of the email should be (RFP-PL-PR-26-06-009 - Health Insurance for SEED’s Staff).

B. All bidders must submit the documents listed in Annex A : Table (1) and complete Annex A: Tables (2), (3), and (4)

C. Language and Currency: Proposals could be submitted in English with prices stated in IQD.

D. Terms and Validity of the agreement: The Agreement resulting from this RFP will commence upon the signing of the Agreement by both parties and shall be valid for 1  (one) year with an option to extend for an additional year.

E. Cancellation: SEED reserves the right to accept or reject any or all bids, and to accept the bid deemed to be in the best interest of SEED, and is not bound to accept the lowest price bid submitted. SEED reserves the right to cancel this RFP at any time prior to award, without penalty.

F. Conflict of Interest: By submitting a response to this RFP , Bidder warrants that, to the best of its knowledge, no SEED employee, consultant, or other party related to SEED has a financial interest in Bidder’s business activities. Discovery of an undisclosed Conflict of Interest situation will result in immediate disqualification of the bidder and disqualification of the bidder from participation in future SEED RFP processes.

G. Bid Validity: Price quotations submitted in response to this RFP must be valid for at least 30 days . Prices shall be fixed for the duration of the Agreement and may be revised after six months if wholesale pricing on individual items changes by more than 7.5% or another mutually agreed percentage with the successful bidder .

2- Instructions to Bidders:

In submitting a RFP , the bidder accepts in full and without restriction the special and general conditions governing a contract as the sole basis of this request for proposals procedure, whatever their own conditions of sale may be.

All bids submitted by the interested bidders must be valid for 12 months. Moreover, all documents must be submitted in English language .

The bidder will be excluded from the consideration in the following cases:

- If two or more bids are submitted for the same RFP .

- Late submission of offer according to section four of this RFP .

- If documents are not stamped and signed.

- If Annex A: Tables (2), (3), and (4) are not filled out.

- If a bidder did not submit any of the mandatory documents according to Table (3).

Note : SEED is not responsible for the failure of the Internet, network, server, or any other hardware or software used by the bidder.

3- Delivery of Service: Overall Iraq & KRI

4- Timeline

Activity DATE TIME (City)

Date of issuing the RFP by SEED July 14, 2026 14:00

Closing date for clarifications/questions through

This email address is being protected from spambots. You need JavaScript enabled to view it. 

July 21, 2026 16:00

Response for any clarifications through email July 26, 2026 16:00

Deadline for submission of the RFP July 31, 2026 16:00

5- Methods of Evaluation:

Each bidder shall submit a technical proposal addressing the services required and clearly demonstrating how they will meet SEED’s needs; the proposals will be evaluated by a committee of at least 3 representatives from SEED personnel. Evaluations will be based on the criteria outlined herein which may be weighted by SEED in a manner it deems appropriate. All proposals will be evaluated using the same criteria. The criteria used will be:

A.

Responsiveness to the RFP . SEED will consider all the material submitted to determine whether the provider's proposal is in compliance with the RFP document. The proposal shall demonstrate a method of approach that fully meets all terms and conditions of the RFP and the scope of services.

B.

Ability to perform required services . SEED will consider all the relevant documentation submitted by each firm, and other relevant information it may otherwise obtain, to determine whether the respondent is capable of providing health insurance services of the type and scope specific to the RFP .

C.

Related experience . SEED will consider the firm’s experience in providing health insurance services to Not-for-Profit organizations and large entities. The firm’s references will play a major role in this criterion.

D.

Pricing . SEED will consider the price structure for the services and the rates or charges for additional services, if applicable. All companies who send an email will get a list of employees/ages, to provide us with a price quote

E.

Service enhancements . Ability to design an insurance package that will meet or exceed the requirements outlined in this RFP .

F.

References & due diligence. SEED reserves the right to contact current and former clients and conduct due diligence to verify the bidder's qualifications, past performance, and current capacity to deliver the services required under this RFP .

Therefore, bidders are requested to provide at least three references from organizations for which they have provided similar services.

G.

Other factors: SEED reserves the right to consider any additional factors relevant to the successful delivery of the required services and the overall best interest of the organization.

RFP's File

6a5747498628b-rfp-for-health-insurance-and-group-personal-accident-insurance-services-for-seed-staff-july-2026.pdf