Request for Quotation (RFQ) – Venue & Catering

Date of issue: January 13, 2026

Closing date of ToR: January 22, 2026

1. About Shedo

Shedo is the next-generation Social Enterprise & NGO, which connects, equips, and champions women leaders across Iraq & KRI, and the international community working here. Think of SHEDO as a two-motor vehicle: the NGO engine powers community outreach and advocacy; the social-enterprise engine earns revenue through L&D, network services, consulting, and data dashboards. Both run on the same fuel—women’s untapped potential.

Before we kept meeting brilliant women who “just needed a runway,” SHEDO now builds that runway end-to-end: A to Z project delivery that starts with needs diagnosis and ends with measurable social and economic returns—no hand-offs, no cold chains, just seamless impact.

2. Introduction to the Project

Building Modern Economy Inclusion for Women MSMEs in Iraq Program is implemented by Shedo as part of SPACE (Strengthening Participation, Peaceful Coexistence and Equality in Iraq). SPACE is funded by the German Federal Ministry for Economic Cooperation and Development (BMZ) and supported by the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH.

The project's objective is to strengthen the economic participation of women in Federal Iraq by improving their access to formal financial services (access to finance/A2F). We will achieve this through a dual strategy of building women's financial capabilities and co-designing better, more transparent lending tools with Iraqi financial institutions.

3. Objectives of the Assignment

Shedo invites qualified hotels, conference centers, or event venues to submit a quotation for Venue Rental and Catering Services in the following locations:

• Lot 1: Baghdad
• Lot 2: Basra
• Lot 3: Ninewa (Mosul)

Note: Vendors may apply for one, two, or all three lots. However, for each Lot selected, the vendor must provide the full package (Venue + Catering + Equipment). Partial offers (e.g., Catering only) will not be accepted.

4. Scope of Work: Specifications & Requirements

Vendors must be able to provide a comprehensive "Full Package" that includes the following:

1. Conference Hall:

• Capacity: suitable for 25–40 participants comfortably.
• Layout: round tables/classroom/ U-Shape to facilitate group work.
• Environment: Well-lit, air-conditioned/heated, quiet, and accessible.
• Power: Continuous power supply (generator backup is mandatory).

1. Equipment & Stationery (Included in rental):

• High-speed Wi-Fi.
• High-quality Projector & Screen (HDMI connection).
• Sound system with at least 1 wireless microphone.
• 4 Flipcharts with paper stands and markers.
• Extension cords/power strips for participant laptops.

1. Catering (Per Day):

• Morning Coffee Break: Coffee, tea, water, and selection of pastries/biscuits.
• Lunch: Open buffet or Set Menu (Salad, Main Course [Chicken/Meat], Rice/Sides, Dessert, Drink). Must be high quality.
• Afternoon Coffee Break: Coffee, tea, water, and light snacks/fruit.
• Continuous: Water bottles on tables throughout the day.

1. Safety, Security & Accessibility (Crucial):

• Safety: The venue must be located in a safe, accessible neighborhood.
• Accessibility: The hall and restrooms must be easily accessible (ground floor or elevator access).
• Amenities: Restrooms must be clean, private, and located near the training hall.

5. Period of Assignment & Logistics

• Contract Type: Framework Agreement (Unit Price).
• Duration: February 2026 – April 2026. The training will be delivered as 5 consecutive days per block in each city. Exact dates will be confirmed during implementation.
• Validity: This offer is valid for the duration of the framework agreement (until 30 May 2026).

6. Submission Requirements

To be eligible, the quotation must include:

• Financial Offer: Completed Annex A (Price Table).
• Venue Photos (for each city, if applying multi-city lots): Clear photos of the proposed hall and dining area.
• Registration: Copy of business registration/hotel license.
• Menu Sample (for each city, if applying multi-city lots): A sample lunch menu.

7. Evaluation Criteria

• Price (70%): Cost-effectiveness.
• Venue Quality (30%): Condition of hall, lighting, and suitability for workshops, including variety of food and standard of service.

8. Submission Details

Kindly send us all your questions & requests for clarifications if applicable no later than 5:00 PM (Baghdad Time) on January 18, 2026.

• All proposals must be submitted by email no later than 5:00 PM (Baghdad Time) on January 22, 2026.
• Please send your complete proposal to: This email address is being protected from spambots. You need JavaScript enabled to view it.
• The email subject line must be:  "ToR – Venue & Catering - Building Modern Economy Inclusion (BMEI)s"

9. Compliance

This procurement is part of a GIZ-funded project and will be managed in accordance with Shedo and GIZ procurement guidelines. All bidders must comply with Shedo's Anti-Corruption & Anti-Fraud Policy. The selected vendor will be subject to mandatory UN/EU/OFAC sanctions screening as required by Shedo's AML/CTF policy

Tender's Files

6966bd3a28fac-rfq-venue-catering-for-shedo.pdf
6966bd3a297c4-vendor-quotation-form-venue-catering-for-shedo.docx