Admin & Legal Advisor
Closing date: 17 November 2020
Telephone Interviews - TBC
Interview date: - TBC
Vacancy reference: INT6994 – Admin & Legal Advisor
Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.
The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.
All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.
We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.
Shaping a stronger Oxfam for people living in poverty.
About Oxfam
Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.
Oxfam GB is a member of the international confederation Oxfam.
Job Purpose
- Providing Legal support i.e., consultation, validation of documentations and guidance on legal cases in Oxfam Iraq country programme.
- Providing support to country director in arranging meetings, visits and correspondences.
- Ensure all Kurdish visas and residency for staff are done effectively and efficiently
Core Details
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Location: |
Erbil |
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Salary: |
As per Oxfam Iraq Salary Scale |
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Internal Grade: |
D2 |
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Division |
Admin |
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Job Family: |
Business Support/Admin |
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Contract type: |
Fixed Term |
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Hours of work: |
40 hours per week. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at interview stage |
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This role reports to: |
Country Director |
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Staff reporting to this post: |
No |
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Annual budget for the post: |
N/A |
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Key relationships/interactions: |
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Screening checks: |
All successful candidates will be screened through Refinitiv World-Check One to comply with counter terrorism and financial sanctions regulations.
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References: |
Should you be successful and not already employed by Oxfam GB, we will require minimum of two references covering five years of employment history. |
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DBS checks (for roles based in the UK): It is a requirement in the UK for a new DBS check at enhanced level for every new member of staff who works directly with, or has regular contact with, children or vulnerable adults in the UK (consistent with DBS guidance and relevant law). |
N/A. |
Key Responsibilities
Technical
Legal and Visa support:
- Provide legal advice and consultation on all legal issues, related to matters both within the KRG and Federal Iraq. Services to be provided upon request include preparation and review of contracts, agreements, legal documents, security, visa and residency issues for expatriate employees.
- Make sure all the policies and procedures of the second party are in compliance with the current local laws
- Responsible for defending the rights and the legitimate interests of the organization.
- He/she is responsible for drafting and reviewing the legal filings and drafting and technically correct opinions.
- He/she is responsible for maintaining client relationships working on a visa process.
- He/she needs to interpret and apply the theoretical legal knowledge so that it applies to practical business solutions.
- He/she needs to prioritize work so that the deadlines can be met.
- He/she provides assistance in providing legal solutions to the problems that have cropped up and ensures that it is in compliance with the current laws.
- The legal officer in addition to the above responsibilities, is involved in drafting and reviewing agreements, producing technically accurate quality standard work, drafting technically correct opinions and reviewing the reports.
- Supporting Management in employee relation issues, legal cases and validating organisation documentation and processes in line with law of land.
- Liaises with the government for KRG visa and residence permits in close consultation with HR.
- Arrange for blood tests and visa validation
- Collecting/completing relevant documentation for visa etc. depending on need
- Will act as focal point for international/ national staff movement
Support to management:
- Arrange and organise meetings for country director.
- Manage country director calendar.
- Arrange visits for Country Director and facilitate management’s visitors plans and travel.
- Update staff movement board on regular basis.
- Preparing agendas for the management meetings.
- Taking minutes of meetings where the CD participate is requested
- Supporting the Country Director in various tasks and administrative works.
Leadership
- Not any
Management
- Not any
Your commitment to Oxfam
- Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women's rights
- Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles
Experience, Knowledge, Qualifications and Competencies
- Bachelor’s Degree in Law with at least 5 years’ experience in Legal and Admin support roles.
- Knowledge of legal matters
- Solid knowledge and understanding of Iraq and KRG Labour Laws.
- Experience in liaison with Government entities. Knowledge of visa and residence processes.
- Excellent communication and interpersonal skills with ability to work effectively with teams.
- Attention to detail
- Proven organisational and administration skills
- Ability to use your initiative.
- Flexibility and Ability to work under pressure
- Excellent written and verbal communication in English, Kurdish and Arabic.
Kindly note that, the selection process will be on rolling basis. Due to urgency of the position, Oxfam has reserves the right to recruit a candidate who matches the required profile before the above deadline.
As part of your online application, please upload your up to date CV and a covering letter explaining your suitability against the essential criteria in the job profile.
For more details about this job, please visit the job advert using below link:
External Web Site: https://jobs.oxfam.org.uk/vacancy/admin--legal-advisor-int6994/13199/description/
