Jobs By Governorates
Job Information
Logistics Assistant
NGO Information
Job Information
Description
Qualifications & Preferred Skills
How To Apply
NGO Name
Women Empowerment Organization (WEO)
Website
http://weoiraq.org/
Contact Name
Contact Email
hr@weoiraq.org
Contract Duration
Governorate
Erbil
Job Shift
Nationality
Not Applicable
Working Hours
Full Time
Posted
2025-04-26
Requirements
Minimum Education
Bachelor Degree
Degree Title
Minimum Experience
2 Year
Required Travel
Job Status
No Of Jobs
1
Published Date
2025-04-27
Deadline Date
2025-05-03
Location
Job Summary
The Logistics Assistant, under the direct supervision of the Director of Operations and Finance, will provide support to the employees of the organization to ensure and manage tidiness of the office, supervise cleaners, ensure that stationaries are all provided for staff, ensure that phone and internets are available for staff, and to assist Operations department with printing, photocopies, and filing and other administrational duties.
Duties and Responsibilities
Under the direct supervision of the Director of Operations & Finance, the Logistics Assistant shall perform the following duties:
1. Ensure that WEO procedures and General Conditions of procurement and logistics are well understood by the suppliers;
2. Participate in following market prices, updating suppliers and price list and assessing new suppliers, negotiating price, delivery time and other terms when needed;
3. Create a purchase file, proceed to quotations and purchases;
4. Process purchase requests and ensure that the purchases are in line with the procedures;
5. Prepare Purchase documents (Technical and Financial Evaluation, Purchase Orders, Delivery Note), in accordance with WEO procurement procedures and under supervision of the Director of Operations and Finance and proceed to purchases once all the documentation is validated;
6. Check the quantity and the quality of the merchandise purchased and ensure the delivery deadlines;
7. Attends project team meetings and prepare meeting minutes when requested by supervisor;
8. Permanently ensure that all drivers have received general training and carry out regular testing, control that drivers are aware and respect safety measures;
9. Establish vehicle movement schedules weekly;
10. Check that vehicle logbooks are in place and are used correctly;
11. Ensure that all vehicles have accompanying administrative documents and that these are correctly filed and monitored;
12. Ensure a good supply of consumables such as stationery and cleaning materials;
13. Monthly logistic reporting: Vehicle logbooks, Purchase list and Follow-Up, Equipment Inventory;
14. Provide the programs team with all information needed to draft intermediary and final reports;
Required qualifications and Skills
· University degree in related fields;
· At least two years of related experience in humanitarian field;
· Excellent written and verbal communication skills mainly in English, Arabic, Knowledge of Kurdish is an asset.
· Ability to work independently and as a part of a team;
· Excellent interpersonal communication and teamwork skills;
· Excellent knowledge of Microsoft Office programs;
· Ability to prioritize work with minimal supervision;
· Strong organizational skills;
· High professional ethics and confidentiality standards in a diverse workplace;
· Conducting field trips and traveling to other cities as per job requirement;
· Flexibility with regard to long working hours or working on weekends if required.
How to Apply Qualified candidates are invited to submit a CV and cover letter to "hr@weoiraq.org"
With the subject line: "Logistics Assistant".
Only shortlisted candidates will be contacted. WEO is an equal opportunity employer and strongly encourages women to apply.