Job vacancy: Procurement and Logistics Officer

Background and context:
Sunrise Organization for Civil Society Development (Sunrise NGO) is a humanitarian, non-governmental, non-profit, and non-political and impartial organization. It was founded by a group of volunteers in 2015 with the goal to provide support to the community and address the needs that arose immediately after the beginning of the conflict in Iraq. It is registered in Iraq and Kurdistan Region of Iraq. Sunrise NGO operates in Iraq, in the governorate of Nineveh- Sinjar (Shingal) and Ba’aj Districts. One of the core goals pursued by the organization is to participate in the creation and preservation of a safe and sustainable environment for local communities regardless of their religion, gender, disabilities, age, and ethnic background. Sunrise works in different sectors, including education, protection of women and children, livelihood, and peacebuilding and social cohesion. The organization supports membership of people from any of these backgrounds who are interested in the humanitarian field and want to be peacemakers. Sunrise has Muslim, Christian, and Yazidi members. We follow the humanitarian principles of: humanity, independence, neutrality, transparency, impartiality and do not harm.

Sunrise Organization for Civil Society Development is seeking a new employee to join our team as a (Procurement and Logistics Officer). We are looking for candidates who have a background in business administration or a related field.

Job details:
Job title: Procurement and Logistics Officer
No. of Jobs: 1
Workplace: Sinjar
Type of Contract/ Working Hours: Fixed contract/ Full-time

Contract Duration: 6 months, with the possibility of renewal.

Qualifications & Preferred Skills:

1-Bachelor's degree in business administration or a related field
2- Minimum of 2 years of experience in procurement, logistics, or supply chain management, ideally in humanitarian or NGO contexts.
3- Strong understanding of procurement procedures and donor compliance regulations.
4- Proficiency in using procurement software systems.
5- Ability to work in high-pressure situations and manage multiple tasks simultaneously.
6- Strong communication and team leadership skills.
7- Fluency in English and Arabic.

Key Responsibilities:

1- Oversee procurement processes, including tendering and contract management.
2- Ensure compliance with procurement policies and guidelines.
3- Conduct market research to identify potential suppliers and negotiate favorable terms.
4- Prepare Quotations and tender documents and evaluate supplier bids based on price, quality, and delivery times.
5- Collaborate with the Finance Manager and Project Manager to ensure budget alignment with procurement needs.
6- Manage procurement records, ensuring transparency and accountability.
7- Coordinate the procurement of materials and goods for project implementation.
8- Ensure timely delivery of goods and services in line with project requirements.
9- Monitor supplier performance and take corrective actions as needed.
10- Prepare procurement reports and documentation for internal and external audits.
11- Lead the procurement team in conducting vendor evaluations and contract negotiations.
12- Ensure that procurement policies are regularly reviewed and updated to reflect best practices.
13- Work with suppliers to establish long-term contracts that secure the best possible terms for the project.
14- Prepare weekly and monthly procurement plans based on project needs and timelines.
15- Coordinate with the program and finance departments to ensure the smooth transportation and storage of goods.
16- Address any disputes or issues with suppliers and resolve them promptly.
17- Oversee the vetting process for new vendors to ensure they meet the organization’s standards.
18- Make sure all procurement activities comply with donor regulations and reporting requirements.
19- Ensure that procurement activities are completed within established timelines to avoid project delays.
20- Prepare and provide all necessary procurement documentation during internal and external audits.
21- Keep management and relevant stakeholders informed of procurement status and challenges.
22- Foster positive relationships with suppliers to ensure ongoing cooperation and support.
23- Respond quickly and efficiently to urgent procurement needs that arise unexpectedly during project implementation.
24- Maintain open communication channels with the project team, finance, and other stakeholders regarding procurement activities and timelines.

Fill in this link: Apply Here.

Deadline: May 15, 2025

Please note that Sunrise Organization will review received applications on a rolling basis before the application deadline. Sunrise may invite candidates to the written test before the application deadline. Only shortlisted candidates will be contacted.