REQUEST FOR QUOTATION

Request for Quotation No: RFQ/TS/GIZ-58-25

From: NEF Belgium

Date: Tuesday, August 5th, 2025

Summary: -

Near East Foundation (NEF) Iraq Office invites you to submit an offer for the provision of Rental Vehicle Service with Driver to support NEF operations, primarily in Anbar province (Ramadi, Fallujah, and Heet), with occasional requirements in Baghdad.

NEF will utilize the service based on actual operational needs and will pay only for the number of days the service is used. The vehicle and driver should be available for up to 8 hours per day (typically from 8:00 AM to 4:00 PM, subject to adjustment based on NEF requirements), five days per week. In some cases, the driver may be required to remain in the same location as NEF staff overnight. No additional accommodation fees will be paid in such cases.

Requirements:

• Service driver with a vehicle Model 2023 or newer.
• The Vehicle should include Min 2 functional Airbags (Driver + Passenger), ABS/EBD and Emergency Kit & Fire Extinguisher/Tool Kit
• The driver should have a good background experience (Previous experience with INGO is an advantage) and have a valid driver's license and car registration.
• The driver strongly preferred to be from Ramadi or Fallujah districts.
• The driver is required to travel among the three cities Heet, Ramadi and Fallujah and its sub-urbans, villages, and districts and someday travel to Baghdad
• The vehicle should be in excellent condition in terms of body, millage passed, A/C and heating, engine.
• NEF will not pay for any extra payment such as fuel, maintenance, and accommodation

Payments

• NEF will pay based on number of trips per month according to Log sheet that the driver provides it with approval of NEF Staff.

Location: Anbar province. 

Interested bidders are to read this RFQ carefully, print it, sign, all the pages and submit a quotation according to all the requirements. The deadline for submission of quotations is Sunday, August 10, 2025, at 15:00 (Iraq time). The Provider that does not submit their quotation by this deadline will not be considered.

Your quotation should clearly indicate the following:

1. Currency of offer
2. Total price (including delivery cost and VAT)
3. Final price (after deduction of discounts)
4. Delivery date
5. Validity of the offer
6. Detailed specifications ( CV , Vehicle Specification with model )

Conditions of quotation:

• Payment will be made within 10 working days after receiving a proper invoice, in IQD.

• All suppliers doing business with NEF should maintain high standards on ethical issues, respect and apply basic human and social rights, ensure the non-exploitation of child labor, and give fair working conditions to their staff. NEF reserves the right to reject quotations provided by suppliers not meeting these standards.

• Vendors doing business with NEF will be screened on anti-corruption due diligence before confirming an order or contract.

• All prices shall be quoted by the Bidder in IQD.

• Supplier Information on the quotation should include Company Name – Stamp – Address - Contact person - Contact phone number - E-mail 

• NEF reserves the right to accept or reject the whole or part of your quotation based on the information provided. Incomplete quotations which do not comply with our conditions will not be considered.

• Shortlisted suppliers may be required to submit samples of each item. Please be sure to have all samples available at short notice and wait for a response from NEF if you have been shortlisted.

• NEF may increase or decrease the required quantality at the time of purchase order, delivery time will be mutually agreed upon if the quantity is increased.

Submission:  Please submit your quotation by email to:  This email address is being protected from spambots. You need JavaScript enabled to view it.  Please write Request for Quotation No RFQ/TS/GIZ-58-25 in the subject line.

Or by hands with closed envelop to NEF Office

Bidder Representative Name …………………………………….

Position …………………………………………………………….

Signature ………………………………………………………….

Date ………………………………………………………………...

Quotation Details:

1. Currency of offer Per Day (IQD) عملة العرض اليومية (دينار عراقي) …………………………………………………

2. Total price (including delivery cost and VAT) Currency of offer Per Day (IQD)

3. السعر الإجمالي (شاملاً تكلفة التوصيل وضريبة القيمة المضافة) …………………………………...

3. Final price (after deduction of discounts) Currency of offer Per Day (IQD) السعر النهائي (بعد خصم الخصومات) …………………………………………………...

4. Delivery date تاريخ التسليم ………………………………………………

5. Validity of the offer صلاحية العرض …………………………………………………………….

Vehicle Specification with model مواصفات السيارة مع الموديل: