Job Information Head of Finance and Logistics NGO Information
Contact Name Jiyan Foundation
Contact Email info@jiyan.org
Job Information
Contract Duration
Governorate Erbil
Job Shift
Nationality Not Applicable
Working Hours Full Time
Posted 2024-01-28
Requirements
Minimum Education Master Degree
Degree Title Accountancy & Finance
Minimum Experience 3 Year
Required Travel
Job Status
No Of Jobs 1
Published Date 2024-05-30
Deadline Date 2024-06-20
Location
[Erbil,Iraq ]
Description
OVERVIEW
 
The Jiyan Foundation for Human Rights is seeking applicants for the position of Head of Finance and Logistics in the Kurdistan Region of Iraq.
Position: Head of Finance and Logistics Iraq
Status: Full-time employee (40h/week, five days)
Based: Erbil, Kurdistan Region of Iraq
Reports to: Board of Directors
Application deadline: June 20, 2024
               
KEY RESPONSIBILITIES AND DUTIES
 Finance Department:
  1. Supervise finance and logistics staff in nine locations in Iraq and one location in Syria.
  2. Oversee and manage accounting and finance functions, including timely recording of transactions, cash management, banking, payroll, receivables, and payables (approx. 5000 transactions per year).
  3. Plan and implement systems for financial operations in accordance with Jiyan Foundation’s Finance Manual and donor regulations, including systems for cash flow management, budgeting, consolidation of accounting information, internal controls, financial reporting, financial record-keeping, grant management and compliance.
  4. Prepare monthly reports to the Board of Directors and Program staff as required, including budget vs. actuals for each cost center and other financial information, in a timely and accurate manner and reconcile general ledger files, account reconciliations, expenditures by cost center, as well as other financial information in a timely and accurate manner.
  5. Provide training and guidance for accounting and logistics staff
  6. Sign off on payroll accounting, including reporting of income taxes and social security contributions
  7. Oversee implementation of internal revision and auditing
  8. Prepare financial reports and other ad-hoc requirements for review by the Board of Directors
  9. Sign off on regular bank and cash reconciliation
  10. Liaise with the auditing companies
  11. Prepare financial reports for relevant authorities
  12. Sign off on permanent inventory of the organization's equipment and assets
  13. Regularly check the chequebook and petty cash stock
  14. Approve payments and requests for procurement and logistics documentation
  15. Suggest adjustments to book-keeping software Infor SunSystems
  16. Stay up to date with donor policies, procedures, rules and regulations and update finance and logistics staff.
 
Logistics Department:
  1. Supply Chain Management:
    • Develop and implement strategies for optimizing the NGO's supply chain.
    • Ensure a reliable and cost-effective supply of goods and services for project implementation.
  2. Procurement:
    • Oversee vendor selection, negotiations, and contract management.
    • Ensure procurement activities comply with organizational policies and donor regulations.
  3. Inventory Management:
    • Manage and control inventory levels to prevent stockouts or excess inventory.
    • Implement systems for tracking and monitoring the movement of goods.
  4. Transportation and Distribution:
    • Coordinate transportation of goods and materials to project sites.
    • Optimize distribution channels for timely delivery of supplies.
  5. Compliance and Documentation:
    • Ensure compliance with laws, regulations, and donor requirements.
    • Maintain accurate and up-to-date documentation related to logistics activities.
  6. Risk Management:
    • Identify and mitigate risks in the supply chain, such as delays or security issues.
    • Develop contingency plans to address potential logistical challenges.
  7. Budgeting and Financial Management:
    • Develop and manage the logistics budget.
    • Monitor expenditures and ensure cost-effectiveness in logistics operations.
  8. Collaboration and Communication:
    • Collaborate with other departments to understand logistical needs.
    • Communicate effectively with internal stakeholders and external partners.
  9. Monitoring and Evaluation:
    • Establish KPIs for logistics operations.
    • Regularly monitor and evaluate the performance of the logistics team.
  10. Capacity Building:
    • Develop skills and capabilities of the logistics team through training.
    • Stay updated on industry best practices and technological advancements.
  11. Emergency Response Planning:
    • Develop and implement plans for emergency logistics response.
    • Address logistical challenges during natural disasters, conflicts, or crises.
Qualifications & Preferred Skills
REQUIREMENTS
  1. Completed Master's degree in Finance or Accountancy.
  2. Minimum five years of professional experience.
  3. Written and spoken English, Kurdish skills, with Arabic a plus.
  4. Familiarity with book-keeping software and international book-keeping standards; experience with Infor SunSystems desirable.
  5. Ability to work in an interdisciplinary team, cooperation with other staff members, centers and external partners.
  6. Strong organizational and problem-solving skills.
  7. Readiness to travel, including multi-day trips both nationally and internationally.
  8. Undertake any activity aimed at protecting clients, particularly children and youth, from violence and harm.
  9. Active interest in promoting human rights and social justice; awareness of current events both nationally and internationally.
 
PERKS AND BENEFITS
  1. Participation in staff-to-staff trainings, language trainings, as well as seminars with external trainers
  2. Access to special library with large collection of literature on human rights, torture, mental and physical health etc. for self-study
  3. Paid holidays (24 days for full-time position) plus 15 statutory holidays. Additional paid holidays, especially on the occasion of religious festivals, may be agreed upon
  4. Voluntary pension scheme with employer contributions
How To Apply
HOW TO APPLY
 Please submit, in English:
  • cover letter outlining your motivation to work with Jiyan in this particular position
  • CV detailing your previous work experience
via this form: APPLY HERE
 Please note that applications that do not meet the requirements or that are incomplete will not be considered.
 
EQUAL OPPORTUNITY:
The Jiyan Foundation for Human Rights is committed to providing equal employment opportunities to all qualified individuals regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We actively promote diversity and inclusion in our workplace, fostering an environment that respects and appreciates each team member's unique perspectives, experiences, and talents.
Linkedid Twitter Share on facebook

Bids & Tenders

HAMAP - Management-Leadership & Communication Training

Tender Title: Management-Leadership & Communication Training ...

Read more

GIZ - MoF Website Development

Tender Title: MoF Website Development Tender No: 83467460 ...

Read more

NRC - Supply of Seeds & Vet Equipment in Anbar and Salahaldin

Tender Title: Supply of Seeds and Vet Equipment in Anbar and Salahaldin ...

Read more

IR - Maintenance & Rehabilitation of Toilets & Showers in IDP Camps

Tender Title: Maintenance and rehabilitation of toilets and showers in I...

Read more

GIZ - Green Lending Study

Tender Title: GIZ - Green Lending Study Tender No: 83467306 ...

Read more

HI - ToR - Accessibility Works in Talafar

Tender Title: ToR-Accessibility works in Talafar Tender No: 000...

Read more